“Year End” Meeting Minutes

Dec 27th, 2023

Present:

Kris Holloway

Tim Van Aukin

Elmer Sakuma

Shawn Martin

PJ Lausch

Dave Ida

Chris Rozum

Opening Discussion

Proposal - Any time we collect money, there should already be a purpose identified. - People seemed generally receptive to this idea. Discussed that we need a general fund for miscellaneous expenses, but keep it to a minimum. And we should do better at anticipating and budgeting for those miscellaneous costs (printing, trash bags, paper plates).

Set price for 2024 tags.

Suggestion: Set the price based on allocation, for example: $30 tag price = $10 per tag, $10 to course maintenance, $5 to club misc. expenses, $5 to payouts. - Discussion agreed that we should have a reason for whatever we charge. The breakdown in this bullet was just an example, but people thought it was reasonable.

Prorate tag price or not later in the year?

- Consensus: No prorating, so there’s no incentive to wait

Club League Event Fee’s

Start collecting $1 for non-members again? - YES, start with spring dubs after start of  daylight savings time, giving people plenty of time to buy tags (and renew membership). Start adding $1 at the March ace pot and putting league in the fall. It’s a small amount, so visitors shouldn’t mind paying a one-time dollar to support a club. And if you play regularly, it gives you an incentive to buy a tag earlier in the year.

Can we organize tag events throughout the year?

We discussed a monthly field trip to another course.
Monthly local tag rounds less than 1 hour drive time from North Park (e.g.: Seatac, Lakewood, Terrace, Kayak, Fenwick)
May-Sep: Arrange destination tag events (e.g: Lucky Mud, Crystal, Rainshadow)
Need to plan these in advance. Keep them simple and let people plan their own carpools, food, lodging, etc. We’re playing for tags, so that’s all you need to attend. Figure out an optional buy-in and pay-out. Maybe a dollar for a CTP hole. Put the club ace pot in play with optional buy-in?

Shawn also said he had some info on an app or website to track the top tags and enable people to challenge for tags. He will research this.

Ace Pot Discussion

Is our ace pot working the way we want? Attendance? Can we mix that up?
Consensus - The ace pot is not working and needs to change. It’s not well attended, too expensive, too many holes, and the same few people win it every time. Also, people want to go play other courses on the weekends.
Idea: Merge with a flex start - hybrid solution - Shawn will talk to Conner. Chris R offered to help.

Financial Discussion

Tracking and sharing $ collected from events - TRANSPARENCY

Club portion of ace pot, dubs, and putting league? I have never seen this reported anywhere. Can we see what’s coming in? What’s it for?

Payouts for putting league series?

How much is in the ace pot?
We agreed this is an issue. People collecting money for the club via events and disc sales sometimes just give Shawn a wad of money during a round and we’re not disciplined about tracking what came from where, or if we even got it all.
Shawn started creating Google Docs to track all this and will work on completing/implementing this. Anyone collecting money for the club needs to be accountable for it and follow the system.

Course Maintenance

What do we want to do for course maintenance in 2024?
Replacing the tee pads is by far the number one issue - everyone wants this and we have to make some progress to show accountability.
Add a couple baskets so we have 2 practice baskets front & back
Circle 1 cable measurers - Small win, but quick, cheap, and easy
Signage for directions to next tee - also potentially easy
Courtesy sign by hole 1 (e.g.: yell fore, let others play through)
create a pedestal basket - discussed hole 16, we already have landscaping materials, just need about $60 in fill (dirt, gravel)
move logs on 6’s green - need to decide on where, then figure out a plan

Jackson Park tourneys

Propose dates?
Shooting for March 9th and Oct 5th

Tag opener - shooting for team golf bye week - late Jan on a Saturday - Jan 20th?
Shawn will organize
Can pre-buy tags starting at #31, opener tourney will play for 01-30
Optional $5 buy in, $1 optional ace pot, amount rolls into club ace pot
We have a stockpile of CTP prizes

• Financial Reports - Shawn Martin

Justin was not able to create a report in advance of this meeting - Shawn provided the following

Verity Checking Balance: $473.19

Chase Checking Balance: $500

Paypal Balance: $1305.84

Cash Balance:   $1346

Total: $3625.03

• Research MSDGC swag (discs, towels, apparel etc). Assigned to ________________
  
  
  Kris - research cost of 14 circle1 measurers, crimps, etc
  
  Dave - check with Jackson about Mar/Oct dates (Shawn, send contact info)

Meeting Adjourned